I was at a conference this past weekend talking with office managers and the conversation turned to time management and the struggles with getting things done in the time allotted. Ultimately, taking action on managing your time is what needs to happen in order to master it.
I am sure I am not the only one who wishes for an extra day or hour so I could catch up on the things I need to do. Realistically, would that one more day or hour make a big difference? What would happen when the next day came along?
With our smart phones, and the many other organizational tools and apps that we have access to, you would think we would have this time thing under control.
For me the light finally came on when I realized that time management is really not about having 24 hours a day, 7 days a week. Managing time is really about what I do and how I utilize every minute and hour of each day.
Mastering how to use your time to the best of your advantage in whatever area you are working will maximize your potential to be more successful and have a better work and home life. Sounds nice, but is it that easy? Here are a few things you can do to jump-start a Time Management/Self Management plan:
1. Have a priority list for work and home. Keep it simple, you can always add to it. It is always better to complete your list and be successful than to make your list so long that you fail.
2. At work, keep distractions down, focus on what can be realistically done each hour from your priority list.
3. Don’t over book yourself, this leads to stress.
4. The night before, plan your day for work and at home. Thinking about it and planning ahead of time will make you more successful at completing it. This has been proven to be true.
5. Have just one calendar and use it.
6. Establish routines for yourself in the morning and at night.
7. “Be flexible” this is very important.
8. The most important thing on your schedule is to make sure there is “me” time, so that you can regroup, relax and have a better positive mental attitude to carry on getting things done.
We cannot add anymore time to the 24 hours in a day, but we can learn to master ourselves in what we do with those 24 hours.
One always has time enough, if one will apply it well. ~ Johann Wolfgang von Goethe
Great post! I wholeheartedly agree with your points. To me #7 is a huge key in making it all work.
Have a fantastic and productive day!
I agree being flexible really helps in keeping the stress down for everyone in the office. Also the “me” time improves my attitude. You have a great evening also!
One of the time management tips I learned was only have 6 items on your To Do list with the most important as #1. Do that first, and the rest of the day gets easier. Having said that, there are times when we simply are given too much to do in the allotted time – we have to get good at recognising when that is the case. 🙂
Hi Stu, yes we do and we also need to realize when we need to say “no” not today. I am one of those people who will pile it on my plate and then work like a crazy woman to finish it all. 🙂
Great write-up for managing time… I must quote a saying, “The person who says I am busy is idle for most of the time because he is never sure of what he will do with the time he has. On contrary, the person who is really busy can definitely find out time from his schedule”
I love the quote, it is very true. Thank you and have a great evening.
I have also learned to try and manage other’s expectations regarding my time. For example, create an auto-response message that outlines when you regularly check emails and an alternate form of contact if an immediate response is required. Many people assume that because emails are delivered instantly, the response should be almost instantaneous as well, so when they don’t get an immediate response, they send another email, then make a phone call, etc, etc, etc! Now, instead of one email to review, there are four plus voice mails to be listened too. Big time waster! By managing that expectation, my time and theirs is also managed better.
I love that idea and never thought of doing it. I have received auto responses from other and respected them. Thank you!
Great tips as always. Blessings to you!
Blessing to you also! Have a wonderful evening.
Tips are really handy..!!! Thank you for a wonderful post!
Thank you so much for stopping by! Have a great week
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Thank you for your support Carol and linking to my blog. I really appreciate it. Have a great week!
Thank you for your kind words, have a wonderful evening!